Off-Site Data Protection

With Office 365, all your data, including emails, calendars, and files, live in a Microsoft cloud that is beyond your control. Does it matter? After all, Microsoft offers a financially backed guarantee of 99.9% uptime with state-of-the-art redundancy at every layer.
But scratch beneath the surface and you’ll find good reasons to back up your Office 365 data to a central backup repository in your own secure data center or a trusted third party service provider’s data center.

Four Reasons Your Office 365 Data isn’t as Safe as You May Think

1. Compliance. Many organizations fall under strict email and document retention regulations, where failure to comply can lead to expensive
fines or worse. By default, deleted Offce 365 data is non-recoverable after a maximum of 30 days. Longer retention times are only possible with more costly or expensive editions of Office 365. And if your Office 365 subscription is ever cancelled, all your data is automatically deleted after 90 days. Having your own backup copies of your Office 365 data ensures you can comply with regulations regardless of your Office 365 edition or whether or not your subscription is cancelled.

2. Liability. The Office 365 terms of service currently limit Microsoft’s liability to $5,000 or your last 12 months subscription fees should anything happen to your data—assuming you can prove it was Microsoft’s fault. In contrast, the liability you might face if your Office 365 data were lost is potentially unlimited. Given the amount of risk you bear, it’s prudent to keep a copy of your Office 365 backup data in a secure, non-Microsoft location.

3. Audit Rights. The Office 365 terms of service give you no audit rights. This is problematic if, as part of an audit, you are required to show the physical location where your data is stored. Maintaining a backup copy of your Office 365 data in a secure location that you are able to audit may be an acceptable way to work around this problem.

4. Vendor Lock-in. Having all your Office 365 data in the Microsoft cloud effectively marries you to Microsoft, for better or for worse. If you want to keep your options open, then maintaining a backup copy of your Office 365 data makes it much easier to consider migrating to another vendor’s offce productivity service.

Take Control of Your Office 365 Data Protection

Open Storage Solutions Cloud Backup can help you securely protect your Office 365 data:

■ Easily schedule automatic creation of point-in-time backup copies of your data in key Microsoft Offce 365 services like Exchange Online, SharePoint Online, and OneDrive

■ Backup copies are deduped, compressed, encrypted, and then stored to the Open Storage Solutions secure private cloud, or a hybrid cloud of your choice

■ Define Office 365 backup rules with complete flexibility to meet the needs of your business, such as applying different point-in-time backup intervals and retention periods for OneDrive data versus Exchange data


Business Benefts


■ Granular backups of data in Office 365

■ Recovery and restore assurance

■ Standardized backup and recovery approaches

■ Advanced administration options

■ Peace of mind through automation – set it and forget it

■ Deploy in the computing style of your choice: as a service via an Asigra certifed cloud service provider; as a private cloud in your own data center; or a hybrid cloud. If your preferences evolve over time, you can change your deployment style easily.
Key Features and Capabilities

■ Secure Backup and Recovery for all Corporate Data Sources

■ Agentless

■ Hardware Agnostic

■ Autonomic Healing and Validation Restore

■ Continuous Data Protection

■ Selective Data Destruction

■ NIST FIPS 140-2 Certifed

■ AES 256 Encryption at rest and in-flight

■ Bandwidth Throttling

■ WAN Optimized

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